compensation: $13-$14 plus benefits employment type: full-time
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apitol Supply and Service
Accounting and Corporate Office Assistant
Job Title: Accounting and Corporate Office Assistant
Department: CORPORATE OFFICE
Reports To: JESSICA WRIGHT
Prepared Date: 10/21/19
Summary: Assists in accounts receivables, accounts payables, warranty, permits, etc.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
Audits invoices against purchase orders, researches discrepancies, and approves for payment.
Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items.
Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
Reconciles general ledger accounts with various registers.
Codes data for input to financial data processing system according to company procedures.
Reviews, balances, and interprets computer reports, and makes corrections.
Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
Assists in the processing of mechanical and electrical permits, handling failed inspections, and calling to schedule final inspections.
Assists in all aspects of the corporate/accounting office as it pertains to accounts payable, accounts receivable, warranty, permits, etc.
To perform the job successfully, an individual should demonstrate the following competencies :
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service ; Responds to requests for service and assistance; Meets commitments.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
To perform this job successfully, an individual should have knowledge of Accounting software; Spreadsheet software and Word Processing software.
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